creating a group address in outlook for mac

Creating A Group Address In Outlook How To Create A

While you can easily send group emails in Outlook, creating an email group is a manual and time-consuming process.

There are times when you need to send the same email to a group of people frequently.

Instead of adding contacts every time in the compose mail menu, you can create an email group in Outlook and save yourself the hassle.

To be clear, all the terms such as Contact Group, Contact List, Email group, or Distribution list are the same.

A group email helps every user send a single email to multiple recipients in one go rather than a tedious copy-paste activity.

After all, almost 400 million email users actively rely upon Outlook as their primary email medium and face this problem very frequently.

Creating A Group Address In Outlook How To Create A

This post will show you how to create a group email in Outlook using the default method.

When an admin sends an email to an email group, all the contacts in that group label receive the same email.

Its similar to WhatsApp Broadcast, where an admin sends a message to the broadcast list, and everyone on the group receives the message.

Use Outlook Contacts to Create an Email Group In the example below, we are going to use the Outlook web to create a contact group.

The trick will work on all platforms such as Chrome OS, Windows, Mac, and even Linux.

Heres a step-by-step guide on how to create an Outlook group to send mass emails.

Step 1: Open Outlook on the web and sign in using Microsoft account credentials.

Step 2: Outlook web is collecting small apps such as Outlook Calendar, Outlook Contacts, Microsoft To-Do, and Sticky Notes.

Step 4: Hover over the contact you want to add to the mailing list and then click on the checkbox to select it.

Otherwise, they wont appear in the label when you go to email them later.

Step 6: After selecting every contact, click on the Add to list and then select New contact list.

Dont forget to give them a relevant name such as Family, Office, Business, Clients, and more.

Step 4: After selecting the contact list, fill out the email, and then click the Send button to send it to everyone in the group list.

That is a bummer as you may need to double-check contact names and email IDs before hitting the Send button.

Edit an Email Group in Outlook If you have recently expanded your family group or office group with new members, you would want to add them to the Outlook Contacts group.

Step 5: Here, you can either type the contacts name or email address to add himher to the email contact group.

Pro Tip: If you want to have less confusion among the created groups then add a description for the email group.

Outlook Group Limitations Before you go ahead and start making Outlook email groups, you need to understand some of this methods limitations.

Creating A Group Address In Outlook For Mac